Run your nanny agency with tools built for how you place caregivers
Turn your agency’s workflow into simple apps. Build a family intake portal, a caregiver application and vetting tracker, a matching and placement pipeline, interview and trial scheduling, temp/backup booking tools and internal dashboards — just by describing what you need.
Start with the basics
Build the tools your nanny agency actually needs
Nanny agencies juggle family inquiries, caregiver applications, interviews, references, trials, placements and sometimes temp bookings — often spread across spreadsheets, forms and long email threads. Every agency also has its own process, from newborn care and after‑school support to live‑in searches and backup care.
Use YeshBe to build custom apps around the way your agency works. Create a family intake and needs assessment portal, a caregiver application and screening checklist with document tracking, and a matching dashboard that filters by skills, schedule, location and languages. Organize interviews and trial days, track placement details and fees, manage temp bookings with timesheets, and keep everything visible in internal dashboards and simple reports — without adapting your process to generic software.
- Family & caregiver portalsCreate branded portals to collect applications, preferences, availability and documents in structured fields.
- Matching & placementsBuild a pipeline to filter candidates by skills, location and schedule, then track interviews, trials, offers and final placement.
- Temp/backup bookingsLet families request cover, assign on-call caregivers, confirm shifts and track timesheets and status in one place.
- Document trackingCollect IDs, references and certifications with checklists and reminders for expirations and renewals.
Build it yourself
What nanny agency owners and managers build with YeshBe
Copy a prompt, paste it into YeshBe and get a working first version in minutes.
Family intake & needs assessment portal
Capture detailed requirements and start each search with a complete brief.
PromptBuild a public family intake portal. The form should collect parent names, phone, email, address/neighborhood; children (name, DOB/age, allergies/notes); schedule grid (Mon–Sun with AM/PM or custom hours); duties (school run, meal prep, laundry, tutoring, overnights); driving required (yes/no), car provided (yes/no), travel expectations, pets, languages, special needs, live-in/out, pay range, start date, flexibility, preferences, notes and inquiry source. After submission, create a Family record with status options New, Qualifying, Searching, Interviewing, Trial, Placed, On Hold, Closed; tags, budget and priority. Add an internal dashboard with a kanban by status, filters (city, budget, schedule) and a follow-up task with next contact date. Generate a summary brief page for internal sharing.
Caregiver application & vetting tracker
Standardize applications and move candidates through screening to ‘ready to place’.
PromptCreate a caregiver portal where applicants create an account and submit: photo, bio, years of experience; roles (nanny, newborn care specialist, after-school); desired hours (FT/PT); availability by day/time; location radius and commute method; languages; infant/toddler experience; special needs experience; desired pay range; work eligibility (yes/no); references (contacts or uploads); resume upload; certifications (e.g., CPR/First Aid) with issue/expiry dates; driver’s license upload. Provide a candidate dashboard showing their application status and missing items. For staff, build a pipeline with stages: Applied, Phone Screen, Interviewed, References Checked, Documents Verified, Trial Completed, Ready to Place, Do Not Proceed. Include stage checklists, notes, ratings, tags, and automatic flags for missing/expired documents. Add a button to generate a shareable candidate summary.
Matching & placement dashboard
Shortlist candidates for each family and track interviews, trials and offers.
PromptBuild a placement dashboard. Staff select a Family record and see recommended candidates based on matching tags (ages, duties, schedule, location radius, languages), minimum experience and pay compatibility. Provide a side-by-side comparison view, the ability to mark a shortlist, and generate shareable candidate profile pages for the family (only selected fields visible). Add interview and trial scheduling with a calendar view and simple feedback forms for both family and caregiver. Record offer details (hours/week, rate, start date, benefits, fee amounts and due dates) with statuses Proposed, Accepted, Declined, Placed. Track a guarantee window date and create follow-up reminders.
Temp and backup care booking system
Coordinate on-call shifts, assignments and timesheets for temporary care.
PromptCreate a booking system for registered families to request temp/backup care with dates/times, child details and notes. Build an admin calendar to view unassigned and assigned requests with filters for location and skills. Add a nanny availability page where on-call caregivers set available slots. Implement an assignment workflow to choose a caregiver, confirm details and provide a confirmation page for the family. Each shift record should include address, start/end times, hourly rate, mileage/notes, emergency contacts and special instructions. Allow the caregiver to submit a timesheet and the family to approve it. Use statuses: Requested, Assigned, Confirmed, Completed, Approved, Billed. Include a simple invoice record generated from approved timesheets.
Questions and answers
Common questions about Nanny Agencies
Answers to the questions owners ask us most often.
Do I need to know how to code to build these tools?
No. Describe your workflow in plain language and iteratively refine it until the app fits your process.
Can I build a matching tool that filters by availability, location and skills?
Yes. Define the fields and tags you care about, then create filters and a shortlist workflow with interviews, trials and offers.
How do families and caregivers access the portals I create?
Share secure links to mobile-friendly pages and set permissions so each group only sees what they need.
Can I manage temp bookings and timesheets?
Yes. You can build booking forms, a calendar and assignment flow, plus timesheet submission, approval and invoice tracking.
Build the app your nanny agency owners and managers business is missing
Describe it in plain language. YeshBe builds it, and you can share and publish it the same day.
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